project management photoProject Overview and Master Planning

  • Establishes project scope
  • Reviews product mix
  • Confirms dates and scheduling objectives
  • Review plans

Establish Critical Path and Schedule

  • Confirm occupancy date requirements, construction and carpet schedules.
  • Review product lead times
  • Establish a target date for commencement of installation
  • Confirm shipping dates
  • Publish a schedule and notify all parties concerned.Order Structuring and Management
  • Review routing requirements
  • Request ship dates with factory
  • Review order tagging against the plan
  • Break down product mix in a logical sequence of orders that coincide with phasing plans.

Preinstallation Planning

  • Identify any potential oversized items
  • Check loading dock / building access
  • Verify elevator availability and size
  • Reserve Elevators
  • Verify critical dimensions
  • Notify shippers with directions to the job site on direct shipments
  • Supply insurance certificates

Order Expediting

  • Verify acknowledgements
  • Establish and confirm ship dates
  • Fine tune ship dates to coincide with project schedule.
  • Establish a project dialogue with manufacturers traffic department

Project Coordination and Site Work

  • Verify access routes
  • Check loading dock sizes
  • Plan staging areas
  • Observe construction progress
  • Coordinate with electrical and telecommunications
  • Attend construction meetings

Delivery and Installation Supervision

  • Verify product counts against shipping documents and order
  • Monitor labor and manpower levels
  • Coordinate activities between trades
  • Check for adherence to schedule and plans
  • Inspect installation for quality control

Installation Trouble Shooting

  • Identify and resolve shortages and back orders.
  • Expedite any change orders
  • Expedite and resolve scheduling conflicts
  • File claims for damages

Punch List and Resolution

  • Establish punch list
  • Supervise and expedite installers for completion of punch list items
  • Coordinate resolutions to shortages and damage replacements.
  • Coordinate resolution of warranty and manufacturers quality control issues.

Fine Tune, Clean Up and Final Inspection

  • Check that all furniture is level and operational
  • Inspect all items for damages
  • Check all keys and locks for proper operation
  • Wipe down and check all furniture for proper alignment

Change Order Management

  • Identify any field changes required as a result of variations in construction build out or end user preferences.
  • Obtain proper approvals
  • Revise specifications and obtain additional parts as necessary
  • Modify installation

See Also:
• Project Management Solutions
• PM Features and Benefits

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